1426 N Quincy St
Arlington, VA 22207
703-228-6000
Saturday, October 25, 2014

School & Community Relations

Freedom of Information Act Requests

The purpose of the Freedom of Information Act, a state law, is to ensure that citizens have "...ready access to records in the custody of public officials and free entry to meetings of public bodies wherein the business of the people is being transacted."

This means that most meetings and official records are subject to public scrutiny with the exception of:

  • Scholastic records and personnel records containing information concerning identifiable individuals.

  • Writings protected by the attorney-client privilege or the attorney work product doctrine.

  • Tests and examinations (subject to certain qualifications).

  • Vendor proprietary information software.

There are many exceptions listed in the State Code. The ones listed above are the most common.

The Freedom of Information Act covers only documents which exist. The Freedom of Information Act does not require Arlington Public Schools to create a document, nor does it require Arlington Public Schools to provide information that is not in any document.

How to Make a Freedom of Information Act Request

The best way to make a request is to write a letter requesting the documents. Individuals making requests should be as specific as possible. Letters should include the name and address of the person requesting the documents along with a daytime telephone number of the requestor.

Requests should be sent to:

Assistant Superintendent of School and Community Relations
Arlington Public Schools
1426 N. Quincy Street
Arlington, Virginia 22207

Charges

All requests for documents that require more than 15 minutes of staff time to compile are subject to charges. Charges are based upon the following rates (subject to change):

  • Professional staff time: $30 per hour

  • Clerical and secretarial staff time: $20 per hour

  • Computer time: $10 per hour

  • Photocopying: $0.12 cents per page

  • Other copying expenses (e.g., copying of maps) may be charged when appropriate.

When the cost of the staff time to gather and process the requested documents is estimated to exceed $200, the Assistant Superintendent of School and Community Relations will notify the requestor in advance and inquire whether she/he wants to proceed with the request. Requests that carry estimated costs of more than $200 must be paid in advance.

When the cost of the staff time to gather and process the requested information exceeds $25, the Assistant Superintendent of School and Community Relations will notify the requestor that the information has been compiled and can be picked up when the person delivers a check to cover costs. If a check is mailed to the Assistant Superintendent of School and Community Relations, the documents will be mailed to the requestor once the check is received.

The Assistant Superintendent of School and Community Relations will provide a cost estimate to the requestor when appropriate or if requested.

All checks are to be made payable to Arlington Public Schools. For more information, contact Linda Erdos, Assistant Superintendent, School and Community Relations, at lerdos@arlington.k12.va.us or call 703-228-6002.


 

Last Modified on August 12, 2013